Office Manager/Personal assistant of the CEO

Stack:
Full-stack
Type of Employment:
Full-time
Location:
Lisbon

We are looking for an office manager to organize our office life and calendar of events related to operational tasks. 

Key Responsibilities:


  1. Calendar Management: Efficiently manage and maintain the CEO's schedule, including organizing meetings, appointments, and travel arrangements.


  2. Process Optimization: Identify opportunities for streamlining office processes, implementing improvements, and maintaining efficient workflows.


  3. Event Coordination: Plan and execute company-wide events, meetings, and workshops, ensuring all logistics are well-managed.


  4. Confidentiality: Handle sensitive information and maintain strict confidentiality when dealing with company data and CEO's tasks.


  5. Document Management: Maintain and organize important documents, records, and files in both physical and digital formats.


  6. Vendor Relations: Manage vendor relationships, including processing invoices, resolving discrepancies, and ensuring timely payments.


  7. Communication: Facilitate effective communication within the office, ensuring that all relevant parties are informed and updated on key matters.


  8. Office Organization: Maintain a clean and organized office environment, including managing office supplies and equipment.


Qualifications:

  • Proven experience in office management or personal assistant roles.

  • Proficiency in Microsoft Office Suite and experience with Excel.

  • Excellent organizational and time management skills.

  • Strong problem-solving abilities with an eye for process optimization.

  • Ability to maintain confidentiality and handle sensitive information with discretion.

  • Effective communication and interpersonal skills.

  • Flexibility and adaptability in a dynamic work environment.

  • Strong attention to detail and a proactive mindset.

  • Bachelor's degree or equivalent experience preferred.





If you're looking for a challenging and rewarding opportunity as an Office Manager, we want to hear from you. Join our team and play a key role in driving our organization's success. We offer opportunities for professional growth.